City of Collegedale Tennessee
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City Departments & Services  

City of Collegedale
4910 Swinyar Drive
P.O. Box 1880
Collegedale, TN 37315
(423)396-3135
roomrentals@collegedaletn.gov

 Room Reservations

 Applications, Deposits and Cancellations

            Applications will not be taken more than one year in advance. All reservations are first come, first serve. For individual reservations, the rental fee and deposit must be paid in full at the time of reservation. There is a minimum of 10 business days for cancellations for a full refund of the deposit. Deposit refunds will be issued within 30 days (once a month).
            For business reservations, the rental fee and deposit must be paid in full at the time of reservation. Unless the reservation is reoccurring, the business will be invoiced monthly; and deposit will be charged if failure of cancellation before the 10 business days and/or defect of room.

Room Rental and Deposits

Room

Deposit

4 Hours or less

Full Day
(5 to 12 Hours)

FCC East (60)

$30

$30

$100

FCC West (100)

$30

$100

$140

Court Room (120)

$30

$120

$160

Conference (10)  

$10

$20

$40

Kitchen

$10

$30

$50

PA System (Court Room)

$20 per day

TV / VCR / DVD

$15 per day

Piano

$15 per day

Screen/microphone

$15 per day

Doors will be unlocked 30 minutes before reservation.  More time will require approval for special situations/occasions.

 

Facility Guidelines for Usage

            These guidelines are intended to enhance the operation and use of our facilities and have been set-up for the orderly handling of reservations, use of rooms and clean-up afterwards.  Any damage that occurs to the room, its furniture, or fixtures will be the responsibility of the scheduled group or responsible individual.  It is expected that all persons will follow these requirements.

    • Application and deposit:  a reservation of our facility will be considered confirmed ONLY when the complete application, required deposit and appropriate rental fee have been turned into City Hall.  Reservations will be made on a first-come, first-serve basis.
    • Attaching items to walls: no taping, nailing or affixing of items or decorations to the walls, windows doors or ceiling.  Doing so will result in a no refund of deposit.  Those using the facility who wishes to decorate the room must use free-standing decorations.  The responsible person or group is responsible for removing all hardware, decorations and tape from tables, chairs and floors at the completion of their program.
    • Candles: Only drip less candles may be used.
    • Damages: the expense to replace or repair any damage to the facility or furniture will be paid by the renting individual or organization.
    • Independent Contractors: the renting party will be responsible/liable for the actions of independent contractors hired by them, such as: caterers, disc jockey, photographers, videographers, security personnel, party clowns and others.
    • Kitchen: if the kitchen is used, it is expected that it will be left in a clean condition, no dirty dishes, no trash left on counters, no food particles left in the sink and no food, drink or groceries are to be left in the refrigerator.
    • Smoking/alcohol: no smoking or alcoholic beverages will be allowed.
    • Furnishings/equipment: those using the rooms will be responsible for leaving the rooms in good condition (lights turned off, blinds closed and doors shut). Chairs, if stacked, should be no more than 6 high.  Furnishings and equipment shall not be removed from the room, or any other room inside the building (tables, chairs, etc.).  The idea is to leave the room the way you found it.
    • Vinyl blinds: blinds should be operated only by an adult.  If blinds are opened at the beginning of a program, they should be closed and left in their original position at the end of each program.
    • Supervision: adult supervision will be required for children or youth group functions.  One adult will be required for every 6 children who attend.
    • Trash/clean-up: all trash must be picked-up and placed in large trash cans.  Floors are to be swept and/or mopped.  Tables and chairs wiped off if necessary.  Dry mop/wet mop, brooms, trash bags and general cleaning supplies are provided in the kitchen for your use.
    • Set-up: the group using the facility is responsible for their particular room set-up and also to return the room to its normal configuration.  If help is needed in setting up before a program, please make a request/arrangement with the reservation supervisor early